Email to Nicholas — Listing + Subsidies (Draft)

Email to Nicholas — Website Listing + Member Subsidies

To: Nicholas (Proto Studio) From: Patrick Subject: Baseworks listing info for protostudio.ca + thoughts on member/resident subsidies Attachment: baseworks-programs-protostudio-2026.pdf Status: Draft — v3

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Hi Nicholas,

Following up with the information you asked for so you can list our programs on the Proto Studio site. Apologies for the delay — we were wrapping up our winter study group, which finished on March 1st, and between the post-group debriefing with that cohort and some final infrastructure work for the practice sessions and the upcoming spring study group, it took a bit longer than I expected to get this together.

I’ve attached a PDF with all the listing details for both programs — descriptions, schedules, pricing, registration links, and our bios. I’ve also put together some conceptual imagery and our logos in this folder: [GOOGLE DRIVE LINK]. You may need to enter your Proto Studio email to access it. If you need anything else, let me know.

You can also confirm the schedules directly on our pages:

• Practice Sessions: https://baseworks.com/montreal-practice-sessions/
• Study Group: https://baseworks.com/event/montreal-study-group-spring-2026/

If anything looks off or doesn’t match what you have, let me know and we’ll sort it out.

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Subsidies for Proto Studio Members and Residents

Revisiting the subsidies we discussed — I’d like to clarify the details so we can get everything in place. The study group registration closes four days before April 4th, and the practice sessions are already running, so it would be good to settle on an approach with enough lead time for your members and residents to hear about it.

Here’s what we’re proposing, based on what we talked about and what we feel would be fair both to the Proto Studio community and to our existing participants:

Category	Proposed subsidy	Applied to
Artists in residence	30%	Study Group enrollment or first Practice Session
Family members	30%	Study Group enrollment or first Practice Session
Solo members	20%	Study Group enrollment or first Practice Session

For Practice Sessions, after someone completes their first session they access our standard sliding scale ($29–$38/session depending on credits purchased), which is already structured to make continued practice more accessible.

What this looks like in practice:

• A resident joining the Study Group would pay ~$195 instead of $279
• A solo member’s first Practice Session would be ~$35 instead of $44
• A family member’s first Practice Session would be ~$31 instead of $44

If you think the proportions should be different, or if there’s a category I’m not accounting for, let me know.

Making it work between our systems

Ideally we’d find an approach that doesn’t require ongoing coordination for each person who signs up.

One option: if your members and residents were open to it, you could share one reliable identifier for each person — something like their name plus a membership ID, or their name plus the email they use with Proto Studio. We’d store that in our CRM database, and when someone registers on baseworks.com, the system would cross-reference their name and identifier and apply the correct subsidy automatically at checkout.

A few identifier formats that would work:

1. Name + membership ID — if solo/family members have an ID or number
2. Name + email — the email address associated with their Proto Studio membership
3. For residents — same idea, name plus whichever identifier makes sense (email, residency period, etc.)

The important thing on our end is that we’d need to know people have consented to having their information shared with us before we add anyone to our system. That might be as simple as you sending a message to your members and residents letting them know about the subsidies and asking if they’d like to opt in — but however you’d want to handle that is up to you. We’d only use this information to apply subsidies. It’s not about us reaching out to your community or promoting to them — it’s about making sure the people who are already part of Proto Studio can access the reduced rates without extra steps.

If you’d prefer a more manual approach — for example, having members reach out to us directly with some kind of confirmation from Proto Studio, or handling it through email on a case-by-case basis — that works just as well.

Subsidies on the public listing

I’d like your thoughts on how to handle this on the Proto Studio site. We currently run a campaign where people who come through our ads also receive subsidies, and we’ve kept those details off the public-facing pages to keep things straightforward. On our own Practice Sessions page, we mention that Proto Studio members and residents can contact us for special rates — but we don’t list specific amounts.

Would you prefer to keep the Proto Studio listing clean (no subsidy details), or do you think it would be useful to note that reduced rates are available for members and residents? I’d follow your lead on what makes sense for your site and community.

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I appreciate you taking the time with all of this. If we can settle on the subsidy structure and the verification approach in the next week or so, that gives us enough time to build it into our system and let your members and residents know before the study group registration window closes.

Looking forward to hearing your thoughts.

Patrick