email department chairs
Email Template: Department Chairs/Coordinators
Section titled “Email Template: Department Chairs/Coordinators”Project: Photography-Videography Outreach 2026
Use for: concordia-university-mel-hoppenheim-school-of-cinema, uqam-ecole-des-medias, dawson-college-cinema-photography
Subject: Seeking Student Collaborators for Movement Documentation Project
Dear [Name/Department Chair],
My name is Patrick, and I’m writing on behalf of Baseworks, a grassroots educational movement methodology. We’re currently running programs in Montreal and are seeking student collaborators for visual documentation work.
About the Project: Baseworks is a pedagogical movement practice that operates internationally across Montreal, Tokyo, and Europe. Our approach focuses on how movement is performed through principles like distributed activation and micromovements—subtle, refined movement patterns that require careful observation and precise visual documentation.
The Documentation Challenge: We’re seeking visual collaborators who can effectively capture the conceptual and artistic aspects of this work. The challenge lies in documenting quality of attention and precision in movement, rather than simply photographing body positions or sequences. This requires attention to how weight distributes through the body during transitions, how micro-adjustments create stability, and other nuanced physical details.
What We’re Seeking: We’re reaching out to film and photography programs to connect with students who might be interested in developing a collaborative relationship with our project. We’re looking for emerging talent who can help us solve the visual communication challenge we’re facing, with potential for ongoing work as the collaboration develops.
What We Can Offer:
- Distinctive portfolio content documenting an international educational methodology
- Creative collaboration on a conceptually challenging project
- Potential for continued work relationship
- Flexibility around academic schedules
- Full credit and portfolio usage rights
Compensation: As a grassroots educational entity, our budget is limited. We’re open to discussing what might work, whether that’s modest compensation, academic credit arrangements, or portfolio-building collaboration.
Timing: Our Montreal programs run March-June 2026 (Proto Studio Sessions and Circuit-Est Study Groups), with potential for documentation work beyond this period.
Would you be able to share this opportunity with students in your program, or direct us to appropriate channels (job boards, practicum coordinators) where we might connect with interested students?
I’m happy to provide additional information about the methodology or discuss how this might align with student learning objectives.
Thank you for your consideration,
Patrick
Baseworks
[contact information]
Usage Notes
Section titled “Usage Notes”- Personalize opening with specific department name
- Add contact information before sending
- Consider attaching brief project summary or portfolio examples if available
- Follow up 7-10 days after initial send if no response